OFFICIAL POLICIES, PROCEDURES AND AWARDS DETAILS

We have provided this USTBA-USA California Official Policies and Procedures page with the intention of providing as much clarity as possible to teams supporting USTBA-USA California events. It is the aim of these same policies and procedures to be help protect all of the teams participating in USTBA-USA California tournament events. If you should have any questions regarding any of our tournament policies and procedures please feel to email me or call me anytime Monday thru Sunday 10am to 10pm.

Please keep in mind that once your team officially enters a USTBA tournament event we are fully committed to your team with all of our USTBA-USA resources and we respectivey ask the same of all teams participating with USTBA-USA. It is our goal to protect not only your team but additionally every team participating with USTBA.

USTBA-USA California Returned/NSF Check Policies: Unfortunately due to a rash of NSF checks being returned to our office - Effective immediately all tournament entry fee checks returned from payer's bank for reason of NSF, or for any other reason, unpaid, will be charged a returned check fee of $75.00 payable to Xtreme Diamond Sports or Rick Melendrez in the form of a money order or cashier's check. Payment in cash is also acceptable. Additionally no check returned to USTBA-USA (Xtreme Diamond Sports) as NSF will be re-deposited by Xtreme Diamond Sports. Respective writer of NSF check to USTBA-USA (Xtreme Diamond Sports) will re-submit payment in full (including $75.00 returned check fee) in cash, money order or cashier's check. Personal or business checks will NOT be accepted under any circumstances. If after 5 business days of written notice from USTBA-USA (Xtreme Diamond Sports) NSF check is not paid in full, writer of NSF check, will be responsible for any other additional legal fees/legal actions (such as but not limited to Small Claims Court fees) and costs incurred by Xtreme Diamond Sports in attempting to collect said debt from writer of NSF check.
USTBA-USA California Awards Policies: In an effort to provide quality awards to our participants our awards policy is geared towards rewarding each particating player in a given tournament. Individual participating player awards range from Medals, T-Shirts (or apparal of some type), sweatshirts, or hats and in some events USTBA-USA Championship rings. In some events redeemable team script is awarded to the top teams for team apparal or team equipment (gloves, bats, etc) depending on the event. Award packages are determined solely by the tournament director's discretion and may be modified depending on such circumstances such as an item being back ordered to long to wait for. In such cases an award package of the same value will be substituted for the unavailable item. Please keep in mind that everything will be done to honor the "advertised" award as we are aware that the kids get their hearts set on what they are told they will be receiving as an award from USTBA-USA California. All custom ordered items may take up to three weeks from the date of your team order to be recieved by your team manager. Apparal and speciality items are awared for each participating player on roster up to 14 players max unless game score cards show a team had more than the 14 players actually participating that weekend in tournament. Speciality and apparal items take 2-3 weeks for delivery to team once we have received your faxed order. Telephone orders are not accepted. Teams wanting to purchase additional apparal items may do so by submitting request to tournament director at an additional cost, determined by USTBA-USA California, which is pre paid to USTBA-USA California at the time of placing the order.
USTBA-USA Membership: All teams participating in any USTBA-USA tournament event must have a current USTBA-USA Membership.
USTBA-USA Team Roster: All teams must present a current USTBA-USA Team Roster to tournament director prior to first scheduled game of tournament one hour prior to start of game.
USTBA-USA Playing Rules: All teams participating in any USTBA tournament must adhere to all Local USTBA-USA California Baseball rules and USTBA National Baseball rules.
Team Cancellations: Teams cancelling or dropping out of any USTBA tournament event must notify the tournament director via email in writting no later than 10 days prior to the start of the tournament event they are dropping out of. Notice of team wishing to drop out of a USTBA event they have entered must be given by the team manager or the business manager of team. If a team drops out of a USTBA tournament event, past the cancellation deadline, team will forfeit in full their team entry fee. NO EXCEPTIONS.
Note: In the event that a team is given a future tournament team credit that credit must be used by same team (no exceptions) within one of the next three scheduled USTBA California events from the issuance of tournament credit. Tournament credits are at the sole discretion of the tournament director and are awarded normally under only the most severe circumstances on a team to team basis.
Refund Policy: Our Tournament Refund Policy is designed to be fair and equatable for both the tournament host and the participating teams. The event host incures prior tournament expenses which cannot be be recovered or returned, such as tournament awards, advertising and other miscellanous expenses. All refunds are for tournament entry fees, including pre-paid gate/admission fees, ONLY.
Tournament Status: Cancelled due to lack of participation - Percent of Refund: 100%
Tournament Status: Cancelled due to rain or acts of God - Percent of Refund: 80%
Tournament Status: Team played less than one game - Percent of Refund: 75%
Tournament Status: Team played 1 regulation game - Percent of Refund: 50%
Tournament Status: Team starts or completes second game - Percent of Refund: None
All refunds will be processed three (3) business days by the tournament director after the completion of event or of any rescheduled make up event.
Note: Roll over credits from rained out tournaments can be used at any time during the season by team which was rained out or by any other team in that team's same organization but request to apply rain out credit to another team in your organization must be done explicitely in writing by same team wishing to transfer rain out credit to another team in their same organization. Please be advised that in rolling over a tournament credit from a two (2) day event into a three (3) day tournament event the participant must pay the difference between the two different events by separate check before the three (3) day event they choose to roll over their two (2) day tournament credit into.

***PLEASE REMEMBER THAT ONLY PAID TEAMS ARE GUARANTEED SPOTS IN THE TOURNAMENT.
YOUR TEAM WILL NOT BE BRACKETED TO PLAY IF YOUR TEAM IS NOT PAID BY TIME BRACKETS ARE POSTED. TEAMS ARE TAKEN ON A FIRST COME FIRST PAID BASIS ONLY.
**IF BRACKETS BECOME FULL (SOLD OUT) YOUR TEAM WILL BE PLACED ON A WAITING LIST.
SORRY NO EXCEPTIONS.

***USTBA RESERVES THE RIGHT TO CHANGE FIELD SITE LOCATIONS AND TOURNAMENT FORMAT WHENEVER NECESSARY.